1. What is the Bulk Pay option?
The Bulk Pay option allows organizations or groups to cover the race entry fees for 10 or more participants with a single invoice, rather than having each individual pay separately.
2. How do I apply for Bulk Pay?
You must:
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Complete and submit the Bulk Payment Agreement form.
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Receive approval and a unique registration code/link.
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Distribute the code/link to your team for use during registration.
3. What happens after I submit the Bulk Payment Agreement?
Upon approval, a unique code/link will be emailed to you. This code must be shared with all individuals whose entries you’re covering. They will use this during registration to have the race entry fee waived.
4. When does the bulk registration code expire?
The code expires at 11:59 PM on Friday, January 9, 2026, however, you can set an earlier deadline if you would like to.
5. When will I receive the invoice and when is it due?
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Invoices sent: Week of January 12, 2026, or earlier upon request.
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Due date: January 30, 2026.
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Unpaid invoices after this date will result in cancellation of all associated registrations and discarded race packets.
6. How is the invoice calculated?
The invoice amount is based on:
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Number of code uses
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Event entry fee
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Plus a processing fee of 8% + $1.00 per registration
7. What fees are not covered by the Bulk Pay?
Merchandise purchases and charity donations are not covered and must be paid by registrants during checkout.
8. Can the bulk code be used for pre-registered participants?
No. The bulk code cannot be applied to existing registrations.
9. Can I fill out the entry form for each team member using the code?
No. Each participant must register themselves individually. A company admin cannot register on behalf of others.
10. Can the code be used for any race event?
Yes. It can be used for the Marathon, Half Marathon, or 5K.
11. Does the code automatically create a team for my organization?
No. Using the Bulk Pay code alone does not create a team, and creating a team is not required.
However:
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If you choose to create a team, you’ll need to do so separately. Once your team is set up, you can notify event organizers to link your Bulk Pay code to your team.
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If your team is already created before submitting the Bulk Pay form, the event organizers can link the Bulk Pay code to the existing team upon approval. This ensures that anyone who uses the code during registration will have their entry fee waived and will automatically be added to your team.
12. How do participants apply the code during registration?
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Copy the code from the email.
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Paste it into the “Promo Code” box at the Check Out page.
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Press “Apply” to zero out the entry fee.
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Pay separately for any merchandise or donation items.
13. Who is responsible for managing the code?
The individual who completes the Bulk Pay form is responsible for:
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Code distribution
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Monitoring usage
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Ensuring timely invoice payment
14. How do I learn more about the Bulk Pay invoicing process?
You can find detailed information and guidance on the invoicing process by visiting:
https://youraustinmarathon.com/team-management/#tab-id-5