Run as a Team, Pay as an Organization: Bulk Pay for the Austin Marathon
Bringing the Crew Together Outside the Office
Let’s be honest: your team deserves better than another awkward happy hour. The best corporate bonding happens when people step away from screens, lace up their shoes, and chase a finish line together. There’s something about training side by side, pushing through miles as a pack, and crossing that line together that builds the kind of camaraderie no conference room retreat can touch.
From interns to executives, a race day goal levels the playing field. It’s high-energy, it’s personal, and the morale boost carries right back into the office on Monday morning.
But here’s the thing: while everyone wants that race day magic, actually organizing a corporate team entry can feel like herding cats through a spreadsheet. Individual payments, scattered receipts, reimbursement requests piling up in accounting’s inbox…
That’s exactly why we built Bulk Pay, a frictionless way to get your entire team registered and race-ready without the administrative headache.
Why Bulk Pay is the Ultimate Team Perk
Total Flexibility: Cover All or Part of the Entry Fee
Your company gets to decide exactly how generous to be. Bulk Pay lets organizations cover race entries for a group of 10 or more participants, whether that means paying the full entry fee or a portion of it. If team members want to add personal upgrades during registration (official merch, charity donations), they handle those small extras on their own. The foundational race experience is on the company. The personal touches stay personal.
Ultimate Administrative Ease: One Single Invoice
No more chasing down 30 individual credit card receipts. No more employees floating costs and submitting expense reports three weeks later. With Bulk Pay, the entire team initiative is bundled into one clean invoice for the base entry fees after the registration window closes. Your accounting department just exhaled.
Built for Teamwork: The Power of Running as a Pack
Bulk Pay lets your group lock in their spots early, creating an official squad feeling from day one. For the best experience, consider creating an official team so participants can see who’s joining, represent your organization together, and stay connected throughout training and race weekend.
The best part? Everyone can choose the race distance that fits their goals and experience level. Your group might have five employees tackling the 5K, four taking on the Half Marathon, and three going all-in on the Marathon—all while representing the same company team.
Train together when it makes sense, cheer each other on throughout race weekend, and celebrate everyone’s accomplishments afterward. Whether someone is running their first 5K or chasing a marathon personal best, they’re all part of the same team experience. Those shared memories last far longer than any standard corporate dinner, and they’re the kind of stories people bring back to the office long after race day.
How It Works
Getting started is simple:
- Optional but Recommended: Create a Team. Register a team captain and create your company team before applying for Bulk Pay. We can link your Bulk Pay registration code to your team, making it easy for participants to join the correct team automatically when they register.
- Apply. Your team captain fills out the Bulk Pay Application Form.
- Share. Once approved, the captain receives a custom registration code/link to distribute to the group so employees can register without paying out of pocket.
- Pay once. The company receives a single centralized invoice based on how many people used the link
Key Deadlines to Know
- Registration Deadline: All team members must register using the code by 11:59 PM on Friday, January 8, 2027. Otherwise they must pay individually
- Invoice Payment Deadline: The final team invoice must be paid in full on or before January 22, 2027 to secure all race packets and registrations for race day.
Ready to Rally Your Squad?
Gather your group of 10 or more and create an unforgettable team experience at the Austin Marathon. Whether your crew is running the Marathon, Half Marathon, or 5K, Bulk Pay makes team entry completely frictionless.
Want to take it a step further? Create an official team so participants can rally around a shared goal, track who’s joining, and represent your organization together on race weekend. Team members can choose different race distances and still be part of the same company team.
Questions? Reach out to teams@youraustinmarathon.com.
Frequently Asked Questions
What is the Bulk Pay option?
Bulk Pay allows organizations or groups to cover a portion or all of the race entry fees for 10 or more participants with a single invoice, rather than having each individual pay separately.
How do I apply?
Fill out the Bulk Pay Application, receive approval and a unique registration code/link, then distribute it to your team for use during registration.
Can team members register for different race distances?
Absolutely. Team members can choose whichever event distance is right for them—the Marathon, Half Marathon, or 5K—and still be part of the same company team. For example, your group could include five 5K participants, four Half Marathon runners, and three Marathon runners, all covered under the same Bulk Pay program.
What happens after I submit the application?
Upon approval, you’ll receive your unique bulk registration code/link along with invoice and tracking details. Share the code with all individuals whose entries you’re covering. It’s your responsibility to monitor the invoice regularly and ensure all participants register before the deadline.
When does the code expire?
The code expires at 11:59 PM on Friday, January 8, 2027. You can set an earlier internal deadline if you’d like. Anyone who registers after the expiration will need to cover costs individually.
When do I have to pay the invoice?
Payment is due January 22, 2027. Each registration is billed at the list price of the event distance plus a processing fee of 8% + $1.00. If you need an official ACH invoice for accounting purposes, email teams@youraustinmarathon.com before the deadline. Unpaid invoices will result in cancellation of all associated registrations and discarded race bibs.
How is the invoice calculated?
Based on the number of code uses, the event entry fee at time of registration, the portion of entry you’ve decided to cover, plus a processing fee of 8% + $1.00 per registration.
What fees are NOT covered by Bulk Pay?
Merchandise purchases and charity donations must be paid by registrants individually during checkout.
Can the code be used for pre-registered participants?
No. The bulk code cannot be applied to existing registrations and refunds/reimbursements are not available for prior registrations.
Can I register on behalf of my team members?
No. Each participant must register themselves individually using the code.
Can the code be used for any race distance?
Yes. It works for the Marathon, Half Marathon, or 5K.
Does the code automatically create a team?
No. Using the Bulk Pay code alone does not create a team. If you’d like to create one, register as a team captain separately, then email teams@youraustinmarathon.com to link your Bulk Pay code to the team. If your team already exists, organizers can link the code upon approval so anyone who uses it is automatically added.
How do participants apply the code?
Paste the code into the “Promo Code” box at checkout, press “Apply” to zero out the entry fee, then pay separately for any merchandise or donation items.
Who manages the code?
The person who completes the Bulk Pay form is responsible for code distribution, monitoring usage, and ensuring timely invoice payment.
Where can I learn more about invoicing?
Find detailed invoicing guidance here, or email teams@youraustinmarathon.com with questions.
